Visa Request Process for EUROSIS Conferences 

There are many different requirements to obtain a Visa to enter EU or other countries.  Some embassies may request a conference attendee to present a letter from the EUROSIS Conference to verify their intentions to attend that specific conference.  It may also be necessary to verify that the requester has paid the registration fee in full. 
 
Visa applications are currently subject to a greater degree of scrutiny than in the past.  Many applicants may be required to appear in person for an interview as a part of the visa process.  Applicants affected by these procedures are informed of the need for additional screening at the time they submit their application and are being advised to expect delays.  Therefore, attendees should be advised to apply no later than 3 months prior to the conference. 
 
EUROSIS’s guidelines for providing visa letters are as follows: 
 
	• Visa letters should only be issued to 
	• People the committee knows 
	• Speakers/Presenters 
	• Committee members 
	• Attendees who have paid their registration fee in full and are not from one of the countries not eligible for VISA entry.
	• Visa letters should state only the facts 
	• Conference title, dates and location 
	• That the requester has paid the required registration fee in full 
	o Verify that the credit card clears before providing letter 
	• If they are either a committee member, speaker or presenter 

To simplify the request process for the attendees and organizers please find below a request for visa letters 

Sample 
Request for Visa Assistance 
Please Print or Type all Information 
 
Name:  _______________________________________________________________________
   
Email address:  _______________________________________________________________________
 
Conference Title:  _______________________________________________________________________
 
Conference Dates:  _______________________________________________________________________
 
Conference Location:  _______________________________________________________________________
 
Are you a EUROSIS Member?    Yes   No     If Yes, Your EUROSIS Member Number:_______________ 
 
Are you a speaker/presenter?     Yes    No 
 
Name of session you are speaking/presenting:  ____________________________________________ 
 
To what post office address should the letter be mailed?    
 Affiliation _____________________________________________________________________ 

Street: _____________________________________________________________________ 
 
City: _____________________________________________________________________ 
 
State/Province: _____________________________________________________________________ 

 Postal Code _________________  Country:    _______________________________ 
 
 E-mail:  _____________________________________________________________________ 
 
(either an email address, fax number or however you wish to handle this process).